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AI Invoice & Payments Chaser

Invoices, chased politely. Until they get paid.

The first reminder, the second reminder, the flag when someone’s ignoring it. We build an AI that chases aging invoices politely, in your voice, so you get paid faster without being the bad guy. English and Spanish, on the software you already run. One flat fee to deploy it. A monthly fee only if you want us to keep it sharp.

In plain words

What this is

Invoices, chased politely

The first reminder, the second reminder, the flag when someone’s ignoring it. Paid faster, without you being the bad guy. The AI sends the reminders in your voice, on a schedule you set, and only escalates when a human needs to step in.

Tablet showing outstanding figures on a desk beside a phone

Reads your aging report

It works from QuickBooks and your payment processor, so it knows who is late, by how much, and what they already paid. No spreadsheet to keep updated.

Stops the moment they pay

Payment lands, the sequence ends. No embarrassing third reminder to someone who settled up yesterday.

Tone matched to the customer, not a template

A client who has paid on time for three years should not get the same email as one who is sixty days late for the third time. The AI reads the payment history and writes accordingly: gentle for the good ones, firm for the repeat offenders, and it escalates to you before anything goes near a final notice.

Real, today

What this looks like in practice

Invoices, chased politely

The first reminder, the second reminder, the flag when someone’s ignoring it. Paid faster, without you being the bad guy.

The polite escalation

The AI sends the first invoice reminder, then the second, then flags the accounts ignoring you. The Monday queue starts clear.

In your voice

Every reminder is tuned on how you actually talk, so the follow-up sounds like you, not like a collections agency.

Bilingual by default

English and Spanish, detected per conversation. Standard on every deployment, no extra fee. This is Miami; your customers expect it.

On your stack

QuickBooks, Google Workspace, WhatsApp, your CRM. We wire the AI into the tools you already pay for. No rip-and-replace, no new system to learn.

Paid mid-sequence

The payment lands on Tuesday morning. The Wednesday reminder never sends, because the sequence already closed itself.

Where this fits

Built for anyone who invoices and then waits.

  • Contractors and trades. Progress billing and final invoices that drift to sixty days while you start the next job.
  • Agencies and professional services. Retainers and project invoices that quietly slip a cycle and never get chased.
  • Wholesalers and distributors. Net 30 terms that turn into net 55 across dozens of accounts nobody has time to track.
  • Clinics and practices. Patient balances and insurance follow-ups that need persistence, not confrontation.
  • Any business on QuickBooks. If your aging report has a column you avoid looking at, this is that column.

Own it, flat

$900

one-time to deploy, then it’s yours

A flat deployment fee in writing. Optional management only if you want it.

The honest math

Why it matters

Your competitors are already using this.

Walk into any successful shop in Miami and ask what changed in the last year. Half of them will tell you an AI sends the invoices and chases the overdue ones now. The other half is still wondering why cash is always late. This isn’t a technology race you can afford to lose by watching. It’s a five-minute call to find out what your AI would do first.

Business owner working at a laptop while checking messages on a phone
Hands passing a set of keys across a desk, standing for a documented handover

The ownership part

Pay once. Own it. That’s the deal.

Most agencies in this town charge you a monthly fee forever and you never own a thing. We do it the other way: one flat fee to deploy, and the system is yours, credentials and documentation in your name. The monthly is optional, only if you want us to monitor, patch, and improve it, and you can cancel anytime. You’re not renting an agent. You’re buying one. –

24/7

AI agents answering

0

Forced monthly fees

1

Flat deployment price

2

Languages, always

How it works

A straight path to your own AI

01

Free AI audit

We map your stack and find the 2-3 automations that pay for themselves first. Written plan, yours to keep whether you hire us or not.

02

Flat quote

One deployment price, in writing, before anything is built. No hidden fees, no surprise line items.

03

Deploy

We build on the software you already use, test it in front of you, and hand over the keys. Most straightforward agents are live within a week.

04

You own it

Credentials and docs in your name. Add management only if you want us to keep it perfect. Cancel anytime.

Clients

What clients say about the work

“

305 Automations set up our ERP and rebuilt our website. The whole business runs smoother now.

Fotis Tsakiris

“

Nextcloud through 305 Automation changed my life. I no longer depend on iCloud or Microsoft 365, and I don’t pay any subscriptions. All my files, notes, and projects are in one secure place, accessible from any device. Excellent service, 100% recommended.

Cynthia Cruz

“

305 Automations installed my personal mini server. Now all my content is fast, safe, and without subscriptions. I can also automate my networks with Postiz. Totally recommended.

Babilon Business LLC

Pricing

Own it. Manage it only if you want.

AI Receptionist

$1,200

For solos and single-location shops

  • One-time deploy, $197/mo optional manage
  • Answers calls, books appointments, bilingual
  • Missed-call text-back
  • Documented handover, in your name
Get your free AI audit

Most chosen

Inbox + Invoices

$900

For service businesses drowning in email

  • One-time deploy, $147/mo optional manage
  • Drafts replies, follows up leads
  • Chases overdue invoices
  • The one that pays for itself in a month
  • Documented handover, in your name
Get your free AI audit

Custom Integration

From $2,000

For businesses running on a specific stack

  • One-time deploy, $349/mo optional manage
  • AI wired into QuickBooks, HubSpot, WhatsApp
  • Read-only safety layer and human gates
  • Documented handover, in your name
Talk it through

Why it’s fair: a receptionist costs $35,000 to $50,000 a year. Deploy ours once and you own it. The monthly is optional, not the trap.

FAQ

Straight answers

Will it upset my customers?

That’s the thing we design against first. The tone is matched to each customer’s payment history, the good ones get the benefit of the doubt, and anything firm waits for your approval. You set how many reminders, how far apart, and where the AI has to stop and ask you.

Can it touch my accounting data?

It reads your aging report and payment status. It does not write to your books and it does not move money. The connection is read-only by default, and every action it takes is logged.

What if someone pays halfway through the sequence?

The sequence stops immediately. It watches payment status, so nobody gets a reminder for an invoice they already settled.

Do I have to pay a monthly fee?

No. Pay the one-time deployment fee and it’s yours, credentials and documentation in your name. Add management at $147/mo only if you want us to monitor, patch, and improve it, and cancel any time.

Ready to put your AI to work?

One call, a straight answer, and a free AI audit of what to automate first. No pitch deck, no pressure.

Get your free AI audit
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